Administrative Assistant
About Us
At Larson Design Group (LDG), we’re more than an award-winning Architecture, Engineering, and Consulting firm; we’re a team of passionate professionals united by a bold purpose: creatively shaping our world. From designing innovative solutions to building stronger communities, we approach every project with vision, collaboration, and a commitment to excellence.
As a 100% employee-owned company, every success we achieve belongs to all of us. That ownership mindset drives our decisions, inspires creativity, and fosters a culture where your voice matters. At LDG, you’ll find a dynamic, people-focused environment where we work hard, share knowledge, and celebrate wins together. We offer a flexible work environment, paid training for required licensure, competitive benefits, bonus plans, and a company-funded Employee Stock Ownership Plan (ESOP) all designed to support your growth, both professionally and personally.
Your Opportunity + Impact
Join our Maitland office as an Administrative Assistant and play a key role in keeping our team organized, supported, and operating smoothly. This position is ideal for someone who enjoys variety, takes initiative, and thrives in a fast‑paced professional environment. You’ll support staff across multiple departments with daily administrative needs, helping maintain an efficient and welcoming office environment.
Key Responsibilities
- Support Operational and Corporate Services Teams (CST) with scheduling, travel coordination, and productivity initiatives.
- Review and proofread correspondence and reports, ensuring accuracy, clarity, and compliance with company standards.
- Assist operational staff with proposals, business planning, client communication, and routine administrative tasks.
- Coordinate the printing, preparation, and routing of drawings for signatures and submission.
- Prepare shipping labels and manage mailings to ensure timely delivery of documents and materials.
- Prepare meeting minutes, maintain license records, and update client contact information.
- Monitor and maintain department or division inventories, including ordering and tracking office supplies and equipment.
- Support Project Managers by updating project management databases, reports, and tracking tools.
- Assist with planning and execution of office, departmental, and company events, to support a positive and efficient workplace environment ensuring smooth daily operations.
Education and Experience
- Education: Associates or Bachelor’s degree in business administration or a related field is preferred.
- Experience: Minimum one (1) year experience within a professional office setting required.
- Licensure/Certification: n/a
Preferred Qualifications
- Proficient in Microsoft Office Suite (Excel, Word, Power Point, Outlook)
- Must possess the ability to work both independently and as part of a team, multitask, and have a flexible schedule to meet deadlines.
- Strong interpersonal skills, and the ability to interact professionally with clients, vendors, and other external sources.
- Must be able to maintain confidential information and uphold a high level of professionalism.
EEO Statement
Larson Design Group, Inc. is an Affirmative Action and Equal Opportunity Employer (EEO) that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization.